Parents Duties

Refunds

On request, provided a family have met all the above requirements, refunds will be given at the Club’s AGM held in March each year.  If you are unable to attend then you MUST contact the Treasurer within 30 days of the AGM to arrange a refund via EFT.
No refunds will be given after this date.

Age manager assistance

If you wish to Assist your child’s Age Manager with the events on the competition days, you must sign on as a “Parent Helper” for your Child’s Age group. While greatly appreciated by all concerned, this assistance does NOT count towards your required Club Duties.

For Your Four Duties.

Your child’s registration is not complete until you have selected 4 parent duties. Two prior to Christmas and two thereafter.

CLICK HERE if you are ready to choose. If you need more information, read below.

  • Little Athletics can only function through volunteers. All the regular faces you see at the track – committee members, officials, starters, age managers, canteen manager, IT and equipment specialists – they are all volunteers. In addition, every week we need parent volunteers to fulfil a range of duties that enable us to deliver Saturday morning competition and mid-week training for our athletes.

    The Centre (through each club) levies a parent duty bond of $100 per family in order to encourage parents to fulfil their parent duties – just 4 per family per season*. This bond is payable at registration and families are eligible for a full refund after completing all duties for the season.  Refunds are paid after the end of the season.

    * Other parent duties you need to know about
    Should your child qualify for Zone, Regional or State level competition, you must also perform rostered duties for our Centre, which is in addition to club parent duties. Please note that a parent duty bond refund is dependent on these additional parent duties also being completed.

    Please also note that when you choose to assist an Age Manager it is greatly appreciated… but it is not included in the list of duties that contribute towards your parent duty bond refund.

    Before selecting your parent duties, you should know:

    • Parent duties are a great way to meet other parents
    • Please select carefully to avoid having to make changes.  This has a knock on effect for the committee to manage
    • Whether you are a Reserve or have a specific duty, sometimes you may be assigned to doing a different duty if we are short of helpers

    When you are ready to register click the link at the top of this page to select your parent duties.

    Tips:

    • Use the “Add to Outlook/iCal” function to load your parent duty dates to your calendar
    • Print your duties and bring them with you to one of your club’s Collection days
    • Use the same link anytime to see what duties you have signed up for

    What to do on your parent duty day:

    Please arrive on time. See below for arrival times. You must sign on before completing your parent duty.  It’s how we record that you have completed your duty (if you don’t sign on we cannot refund your parent duty bond).  Here’s where to sign-on (some changes from last season):

    • Canteen & BBQ: In the canteen
    • Equipment Set Up: With the centre representative who will be directing the set up effort
    • Equipment Pack Away: With the centre representative who will be directing the pack away effort
    • Hurdles: At the hurdles track area
    • Circular track timing
      (1st shift): At the officials table near the front track finish line (please be careful when crossing the track)
      (2nd shift) At the officials table near the front track finish line (please be careful when crossing the track)
    • Track timing (Front track): At the front track officials table near the front track finish line
    • Track timing (Back track): At the back track officials table
    • Reserves: At the front sign-on desk inside the front gate (please remain at the ground for the entire event)
    • Morning enquiries: In the computer/club room, see a centre official
    • Sign on desk (shift 1 & 2): At the front sign-on desk inside the front gate

    Parent Duty Descriptions

    Canteen
    16 people (2 x shifts of 8 people). Shift 1: 7:30am – 10:00am (5:30pm – 7:30pm for twilight competitions), Shift 2: 9:45am to after cleanup at the end of competition (7:30pm to end of cleanup for twilight competition). Please report to the canteen just before your shift.

    BBQ
    4 people (2 x shifts of 2 people). Shift 1: 7:30am – 10:00am (5:30pm – 7:30pm for twilight competition), Shift 2: 9:45am to after cleanup at the end of competition (7:30pm to end of cleanup for twilight competition). Please report to the canteen just before your shift.

    Circular Track timing
    6 people (2 x shifts of 3 people). Shift 1: 7:20am – 9:45am (5:20pm – 7:30pm for twilight competition), Shift 2: 9:20am to end of competition (7:25pm to end of competition for twilight competition). Please report to the Officials table near front track finish line.

    Morning Enquiries
    2 people 8:30am – 10:30am (6:00pm – 7:30pm for twilight competition). Please report to the computer room.

    Hurdles in & out
    5 people to setup from 7:30am (5:30pm for twilight competition) and put away at the end of all hurdles races. Hurdle height changes are required during the day.

    Sign-on desk
    2 people. Desk must be manned by 7:00am (5:20pm for twilight competition) and stay manned until 9:30am (6:45pm for twilight competition). Duty roster can be found here.

    Sign-on desk – pack away
    1 person. Desk must be manned by 9:30am (6:45pm for twilight competition) and stay manned until all parent helper bibs and late parent duty roster shift sign-ons have been completed and sign-on desk equipment packed away.

    Equipment set up
    10 people. Involves heavy lifting. Setup must start by 6:45am (5:30pm for twilight competition) and be complete by 8:30am (6:15pm for twilight competition).

    Equipment pack up
    10 people. Involves heavy lifting. The commencement of equipment pack up will be announced over the PA towards the end of competition. You will assist with pack up of all equipment including tents, high jump, sand bags, javelin, junior discus nets AND storage of equipment in equipment sheds. NOTE: you must remain until all equipment is stowed.

    Finish line (front track)
    3 people. Finish line must be fully manned by 7:45am (5:45pm for twilight competition) and stay manned until the last event on that track.

    Finish line (back track)
    3 people. Finish line must be fully manned by 7:45am (5:45pm for twilight competition) and stay manned until the last event on that track.

    Reserve (Only 1 reserve duty can be selected per family)
    multiple people (to cover either of the 2 x shifts).  Reservists are asked to report to the computer room at 07:45am and 10:15am (6:00pm and 7:30pm for twilight meetings).  Reservists will be allocated to any of the duties listed above in the case of the duty being under-staffed.  Reservists must remain available for the duration of competition and until released in order to qualify as having “completed” one of the four required duties.  Reservists allocated to cover a duty must complete that duty fully in order for it to count as one of the three required duties.

    When you are ready to register click the button at the top of this page to select your parent duties.

Equipment & Tents

For the early morning session, please meet at the Western storeroom behind the Grandstand at the LATEST by 7:30am. All competition areas must be set up before competition starts at 8:00am.

For the late morning session, please meet at the Western storeroom behind the Grandstand at the LATEST by 10:30am. All equipment needs to be disassembled and stored in the storerooms under the Grandstand at the completion of competition.

Finish Lines

Please meet by the timing gates on the track that you are assigned to no later than 10 minutes prior to competition start time. The circular track finish line must be ready to start races by 7:30 am, and both straight track timing desks (main start/finish, and back track) must be manned and ready to start races at 8am.

Training Duties

Please review the Instructions for Training Duties and

Code Of Conduct Document

Zone and Regional Carnivals

In the event that a child qualifies for zone, regional or state level competition, then parents must perform rostered duties for the Manly Warringah Little Athletics Center which is over and above their club duties.

Parent duty bond

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